Tenders, quotes and contracts

The department adheres to the requirements of the Victorian Government Purchasing Board's (VGPB's) policies and guidelines for tenders, quotes and contracts.

Opportunities to supply to DJSIR

The department publishes an annual forward procurement plan. This gives suppliers some idea of which procurements the department is considering over the coming year.

Victorian Government Tenders System

The Victorian Government Purchasing Board provides access to Victorian Government tenders via the Buying for Victoria portal (formerly TendersVIC).

Buying for Victoria is an online portal that provides a platform for all Victorian government tenders to be publicly advertised and for potential suppliers to respond electronically through the E-lodgement system.

Buying for Victoria encourages market participation by providing potential suppliers with the opportunity to prepare and respond to tenders through a fair and equitable system.

Payment terms

Under the Victorian Government Fair Payments Policy, you may be entitled to payment within 10 days.

Procurement complaint management procedure

The department is committed to transparent and accountable practices when seeking goods and services from suppliers. We have a procurement complaint management procedure.

Social Procurement

Social Procurement Framework

Victoria's Social Procurement Framework enables departments and agencies to deliver greater benefits from their procurement spend.

The Victorian Fair Jobs Code

The Fair Jobs Code ensures suppliers and businesses benefiting from Victorian government high-value contracts and grants provide safe, secure and inclusive workplaces for their employees.

The Code requires suppliers bidding for procurement contracts worth $3 million or more (exclusive of GST) and businesses applying for Victorian Government grants worth $500,000 or more (exclusive of GST) to hold a Fair Jobs Code Pre-Assessment Certificate.

Eftsure – Supplier verification

The department uses Eftsure as part of its supplier payment process to reduce the risk of payment errors, fraud and cybercrime.

All our suppliers are required to provide business information to Eftsure for independent verification before receiving payment.

Who is Eftsure?

Eftsure is an independent real time, continuous controls monitoring system designed to manage supplier onboarding and data management.

Supplier data provided during onboarding is verified by Eftsure to ensure that only legitimate information is entered into our finance system.

This system strengthens our internal control processes and helps to ensure payments are made to the intended recipient, by independently verifying payee information and providing real-time alerts if payee information is incorrect.

What is the verification process for new suppliers?

1. If you are a new supplier to us, you will be asked by your contact at the department to supply your business name and email address as part of the onboarding process.
2. If Eftsure has already validated your business to supply any of their many other customers, no further action is required. Otherwise, your business will receive an email request from Eftsure inviting you to confirm your details, including your business name, ABN and bank account details. The email will link you to the supplier verification portal on the Eftsure website.
3. After you have registered your details, you may receive a call from an Eftsure team member (usually within 24-48 hours) to verify that the details are correct. Once your data has been verified, you will receive a confirmation email from Eftsure.

More information

If you have any questions about the department’s use of Eftsure or have received an email and are unsure if it is genuine, please get in touch with the department contact that you normally do business with.

For more infortmation, visit: Eftsure.